Legal & Board Secretary

About the role

We are seeking an experienced Legal & Board Secretary to provide legal, governance and company secretarial support to the Board, its committees and executive management within a regulated financial services environment. The role will act as a trusted governance advisor, ensuring compliance with statutory and regulatory requirements while facilitating effective decision‑making.

Key responsibilities

• Coordinate and administer Board and Committee meetings, including agendas, notices, board packs, minutes and action logs.
• Track and monitor implementation of Board and Committee resolutions and maintain Board calendars and governance schedules.
• Support director induction, onboarding and training activities.
• Assist in the implementation of corporate governance frameworks, Board protocols and governance policies, and prepare governance reporting.
• Maintain statutory records, registers and company secretarial databases, ensuring they are accurate and up‑to‑date.
• Coordinate timely filing of statutory returns and regulatory submissions.
• Monitor legal and regulatory developments, support compliance initiatives and conduct legal research as needed.
• Assist with governance audits, inspections and regulatory reviews.
• Draft, review and administer contracts and agreements, maintain contract repositories and track renewals.
• Build and maintain effective relationships with Board members, executives, regulators, auditors and external legal advisors, providing governance guidance.

Required profile

• Proven experience as a Legal & Board Secretary or in a similar governance role within a regulated financial services environment.
• Strong knowledge of corporate governance standards, statutory compliance and regulatory requirements.
• Excellent organizational, communication and stakeholder‑management skills.
• Detail‑oriented with the ability to manage multiple Board and Committee processes simultaneously.
• Proactive approach to governance advisory and legal support.

Required skills