Document Controller – Project Documentation Management

About the role

The Document Controller will oversee the full lifecycle of project documentation for expansion projects, ensuring that all documents are received, coded, distributed, stored, archived, and handed over in a secure and traceable manner. This role supports smooth project execution by maintaining a standardized document management system.

Key responsibilities

• Research industry best practices and propose improvements to document management processes.
• Validate data accuracy and ensure all technical documents and contracts are registered in the EDMS.
• Maintain confidentiality of sensitive information and contractual terms.
• Reconcile documents to guarantee correct process flow and regulatory compliance.
• Retrieve files for employees and clients upon request.
• Develop and maintain an inventory of document changes and contract amendments.
• File documents both physically and digitally, managing inbound and outbound documentation flow.
• Collect, scan, and upload documents following established procedures.
• Distribute project-related copies to internal teams and act as liaison among key stakeholders.

Required profile

• Bachelor's degree in Archives and Records Management, Business Administration, or a related field.
• Minimum 3 years of document control experience on international projects.
• Experience with overseas or foreign enterprise construction projects is preferred.
• Ability to develop project document management plans, communication procedures, and distribution workflows.

Required skills

• Proficiency with Electronic Document Management Systems (EDMS).
• Strong data interrogation and accuracy verification skills.
• Knowledge of regulatory, legal, and security compliance for documentation.