Administrative Coordinator

About the role

We are looking for a highly organized Administrative Coordinator to support our Assistant Project Managers and Project Managers on construction projects. The role ensures smooth documentation flow, schedule coordination, and effective communication across field teams and internal departments.

Key responsibilities

• Prepare and maintain submittals, RFIs, meeting minutes, contracts, and change orders
• Assist project teams with scheduling, coordination, and weekly employee timekeeping
• Maintain logs for drawings, purchase orders, submittals, and RFIs
• Coordinate meetings, take notes, and follow up on action items
• Communicate with field teams, subcontractors, vendors, and internal departments
• Track procurement activities, job‑cost documentation, invoices, and expense reports
• Maintain subcontractor insurance certificates, licenses, and compliance documents
• Organize project files within project management systems
• Assist with printing plans, ordering supplies, and jobsite documentation

Required profile

• High school diploma or equivalent (associate or bachelor’s degree preferred)
• 2+ years of administrative experience in construction or project management (preferred)
• Strong organizational, communication, and multitasking abilities
• Ability to work independently, prioritize tasks, and meet deadlines

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Procore (or similar construction software)
• Buildertrend (or similar construction software)